Earth Day Email

Earth Day: Automatically deleting expired emails from our recipients' email boxes

How about automatically deleting
expired emails?

In many debates concerning the ecological dimension of emailing, the question of storage comes up. Some ISPs and webmails are working on reducing the volume of emails stored. A minority of brands have also realised that there is no point in continuing to reach out to their inactive contacts.  Even if they often think more about the deliverability of their messages and their performance than about the planet. Most debates are focusing on the number of tons of CO2 that could be saved if we did better, we simply want to propose you to DO better! 

emails ecology

Set a deletion date for commercial emails

This is the idea of a citizen's proposal put forward by Badsender. When an advertiser launches an emailing campaign, he can generally consider that after 48 to 72 hours, he will have reached more than 99% of openings and clicks on his message. Let's add that most of the time, the promotion, the message and the products presented will be obsolete after a few days. The recommendation is therefore simple. When sending an email, you should define an expiration date. 

After this date, the webmail service will have the right to delete the email completely in order to clean up its servers and the email boxes of its users. If the recipient of the message does not want his emails to disappear by themselves, the webmail will be able to offer him to activate or not this functionality, offering the possibility to keep a specific email even after the date.

Let's get united

We can suspect that initially this option will be used by a limited number of players. We can also think that at the beginning this option will not be taken into account by any webmail. Nevertheless, it is a new possibility to manage emails without additional costs. It allows to mark your commitment regarding climate change. So, with your participation, and if you share this proposal to your peers, suppliers, customers, and contacts, it could quickly be adopted.  

 Besides validating the technical principle (which shouldn't be too complicated), the most important thing is to gather support! So don't hesitate to share the information as widely as possible. The success of this type of initiative depends on our ability to mobilize the public, and the snowball effect that follows.

While waiting for mass adoption

While waiting for the self-deletion tool to be democratized, you can make sure you respect the best practices available. Following the example of Culturespacesthe Krakatoa and Marsatac that we accompany on their communication campaigns, you can also work on your automatic re-permission scenarios. These encourage your inactive contacts to unsubscribe from your contact database, or to renew their consent to receive your communications.

Culturespaces emailing
Example of a Culturespaces re-permission newsletter

To train you, we have set up a workshop with our manager to accompany you. Do not hesitate to contact her 😉

Ludovic Bordes

Would you like to carry out a data & CDM diagnosis of your organisation? Take advantage of 30 minutes of free consulting by reserving your time.

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